The Executive Council

Functions of the Executive Council

• The Executive Council shall define the EROPA region by designating by name the countries and territories comprising this region, and shall, when necessary, redefine and redesignate the same. This definition shall take effect upon approval by the General Assembly.

• The Executive Council may make rules governing the payment of such fees and action to be taken upon failure by any member to pay such fees for three consecutive financial years.

• In order to promote good practice in public administration and management, the Executive Council is authorized to coordinate the following three technical Centers -- EROPA Local Government Center, EROPA Development Management Center, and EROPA Training Center

• The Executive Council may establish rules or guidelines in relation to the application process for recognition as an EROPA Center and for the liaising with and monitoring of any such centers.

• The management of the business of EROPA, subject to such directives as may be given by the General Assembly, shall be vested in an Executive Council consisting of:

• all State Members

• representatives of Group Members, whose number shall be one third of the number of State Members

• representatives of the Individual Members, whose number shall be one third of the number of State Members

• the immediate past Chairperson of the Council

• The Executive Council shall, upon its election, elect from its members a Chairperson and three Vice Chairpersons. The Chairperson shall serve for two years without reelection. The Vice Chairpersons shall be eligible for reelection for one further term of two years.

• The Chairperson of the Executive Council shall have supervisory responsibility over the execution of decisions of the Council and General Assembly.

• The Executive Council shall be responsible for:

  • the general direction of the activities of EROPA;

  • convening meetings of the General Assembly and determining the agenda, date and place of such meetings;

  • presenting a financial report, including audited annual accounts, for the previous financial year and a budget for the forthcoming two years for consideration by the General Assembly;

  • presenting a report on the activities of EROPA for the previous year and a proposed work program for the forthcoming year for consideration by the General Assembly;

  • presenting other such reports as it thinks fit or as may be requested by the General Assembly;

  • recommending to the General Assembly candidates for approval as Secretary-General and determining the remuneration and other terms and employment associated with the position;

  • appointing a person or persons to sign specific documents and instruments on behalf of the organization; and

  • undertaking any such measures and actions which it considers necessary or appropriate to achieve the objectives of EROPA.

• The Executive Council shall meet ordinarily once a year, and at any other convenient date, at a place to be decided by the Council. The Secretary-General shall attend the meetings of the Council without the right to vote.
  
  
• To be able to exercise their voting rights, members of the Executive Council must be active members at the time of the Executive Council meeting concerned.
  
  
• Decisions of the Executive Council shall be taken by a vote of two-thirds of its members present and voting with a minimum of six affirmative votes.
  
  
• The Chairperson of the Executive Council may, in extremely urgent matters and provided that there is no time to convene the Executive Council Meeting, propose in writing to make a decision by correspondence which has the same effect as if it had been made at the Executive Council Meeting. The Chairperson's proposal shall be approved with concurrence of at least two-thirds of the Executive Council. The Chairperson must allow at least 30 days for each member of the Executive Council to submit its response to the proposal.

Executive Council Officials
(01 January 2008 - 31 December 2009)